Academy of Technologies and Business

Digital exams: Oral exams

NOTE! It is important that you read the rules and terms for online exams below well in advance of the exam.

How does an online exam work?

  • Access Zoom through a link provided in Wiseflow.
  • You must log in to Zoom through the link in Wiseflow at least 30 minutes before your exam. You do not need a password to log in.
  • After login, you will be “seated” in an online waiting room. You must be in front of your computer ready for the exam 30 minutes before your exam starts (just as if you were at an ordinary oral exam).
  • When it is your turn, you will automatically be granted access to the exam room.
  • You must confirm your identity to the examiners by presenting a picture ID, such as student card, passport, or driving license.
  • You must be alone in the room for the duration of the exam. You will be asked to pan the camera across the room so that your examiners can see that you are alone in the room. You must sit with your back against the door and the door must be visible in the shot so that your examiners can make sure that no one enters the room during the exam.
  • Please note that, according to the Eksamensbekendtgørelsen (Exam Atc), it is strickly forbidden to take pictures (screenshots) or record video/sound of the video during the exam.
  • After these criteria are met, your exam will start.

How should you prepare yourself before the exam?

You must find a room suitable for the exam and you must situate yourself in the room so that the examiners can see you during the entire exam. You must sit with your back against the door and have the door visible in the shot so that your examiners can make sure that no one enters the room during the exam.

Technical requirements to equipment used during the exam

Your computer and internet connection must be adequate to ensure that videos from the internet can be played without any delays.

All other communication, especially Skype and other instant messaging applications, must be turned off to make sure that Zoom is the only program using the internet connection. It is a good idea to check that programs such as Skype, Messenger, any file sharing programs, etc. are shut down completely. If there is suspicion of cheating, the exam will be terminated.

It is your responsibility to ensure that your technical equipment is in working condition on the exam day.

You must possess following for your exam:

  • A computer (PC, MAC) (an iPad can be used but is not recommended). If you do not have a computer at your disposal you should contact the Planning Team immediately at planlaegning@zealand.dk.
  • A stable internet connection.
  • A webcam – please check if your computer has a webcam which works prior to the exam.
  • Headset with a microphone (like the one you use for your smartphone).

Make sure that your equipment is ready well in advance of your exam. It is your responsibility to make sure that your equipment works.

Technical problems during the exam

Zealand uses Zoom on a daily basis and we have full confidence in it. However, technical problems can arise and we want to make sure that you know what to do if anything should happen during your exam.

Problems with login?

Click on the link in Wiseflow. A pop-up window will open where you must answer the questions asked. The text will be in English. If you do not succeed, you should close your browser and try again.

If you’re still having problems with logging in

Please notify your examiner about your problems.

Your examiner will try to help you log in to Zoom for up to 5 minutes after your exam should have started. If you do not succeed, your exam will be postponed. You will as soon as possible receive a mail from the Planning Team with information about a new exam date.

We recommend that you take screenshots of any error message as they can be used as documentation in your case. These should be sent to the Planning Team at planlaegning@zealand.dk.

If we receive documentation that confirms your problems, you will not use up an exam attempt.

If you lose connection during the exam?

It is possible to have small dropouts in sound and picture when using Zoom, but experience shows that it quickly returns to normal service. If you lose the connection entirely, your examiner will try to reconnect for 5 minutes. If the connection does not reestablish in 5 minutes, your exam will be postponed, even if it had already begun.
You will receive a mail from the Planning Team as soon as possible after your exam with a new exam date. You will not use up an exam attempt in this case.

If you do not have the right equipment to complete the exam?

At Zealand we expect that all students have access to computer and an internet connection. We therefore also expect that you can participate in your exams digitally. However, this is an extraordinary and sudden situation, and we do sympathise with the fact that, due to practical circumstances, you might not have access to your equipment and therefore might be unable to participate in the exam.

If this is the case you must, as quickly as possible before your exam day, contact the Planning Team at planlaegning@zealand.dk and describe your case. The Planning Team along with the Head of Studies will process your case.

What to remember on the day of your exam?

Start time: You access Zoom and the “exam room” through a link in Wiseflow no later than 30 minutes before your exam.

Picture ID: You must confirm your identity to the examiners and you must therefore be able to present a picture ID, such as student card, passport or driving licence.

Aid during the exam: All aids are allowed during the exam, EXCEPT all forms of communication with other people than your examiners. You are the only person allowed to participate in the exam.

Cheating at the exam

If it is discovered that you have cheated or tried to cheat during your exam you will be suspended from the exam. This means that your exam will be cut off without an assessment or grading.

Charges of an attempt to cheat at an exam will be made.

Read more about this in the Eksamensreglement for Zealand.

If you wish to complain about the exam

If you wish to complain about the exam you should send a well-grounded complaint via the complaint form at www.zealand.dk/eksamensklager/.

Do you need to take the exam digitally?

Exams at Zealand are held physically, if you, due to special reason cannot participate physically (because of Covid-19), you can apply to take the exam digitally via Zoom.
In order to get permission to take the exam digitally, you must fulfil one of the criteria below:

  • I am tested positive with Covid-19, but wish take the exam
  • I am in isolation or quarantine (due to close contact who is infected or awaiting test-result etc.)
  • I am abroad (outside Denmark) or I quarantine after travelling outside Denmark

 

If you wish to use the opportunity to take the exam via Zoom, you must fill out the statement of truth, which you find here

 

The form must be sent to planlaegning@zealand.dk as soon as possible and no later than 8:00 AM on the day of the exam.

 

During the COVID-19 lockdown Zealand conducts all oral exams online via Zoom.

Zoom works just like a Skype-meeting between you and your examiner(s).

Read this guide on how to get started with Zoom

Zealand

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